what in All Locations Alaska Alabama Arkansas Arizona California Colorado Connecticut District of Columbia Delaware Florida Georgia Hawaii Iowa Idaho Illinois Indiana Kansas Kentucky Louisiana Massachusetts Maryland Maine Michigan Minnesota Missouri Mississippi Montana North Carolina North Dakota Nebraska New Hampshire New Jersey New Mexico Nevada New York Ohio Oklahoma Oregon Pennsylvania Puerto Rico Rhode Island South Carolina South Dakota Tennessee Texas Utah Virginia Vermont Washington Wisconsin West Virginia Wyoming       Admin Assistant Job Company - Covance Location -  Indianapolis, Indiana  US   Job Code - 32559BR Position - Full-Time Job First Active on: Monday, March 12, 2012 Admin Assistant Executive Secretary - Group Vice President of Sales and Client Services *MUST BE A SELF-STARTER WITH STRONG COMPUTER SKILLS* As a EXECUTIVE ADMINISTRATIVE ASSISTANT your daily job duties would include the following: - Acts as an internal and external liaison for Vice President - Analyzes which items need action of direct reports during absence of VP and refer to proper source for solution - Organizes and coordinates external visits, including research, catering, presentations, set up, contact lists - Maintains daily appointments. Assesses meeting priorities and makes decisions regarding the scheduling, postponement or changing of meetings. - Communicates VP deadlines requiring action - Uses judgment and discretion to communicate with internal and external customers - Serves as global information resource: - Creates daily update document for VP when traveling or upon return to office, including major issues and E-mails - Maintains contacts from Corporate office to persons reporting to VP - Distributes updated information lists to Direct Reports for resource - Resource for Customer phone & fax numbers - Establishes and coordinates departmental meetings - Create overheads/handouts for presentation for meetings - Attend meetings and follow up on assigned action items with managers - Compiles information and prepares monthly report - Coordinates information and designs template - Ensure report timeline is met - Exercise confidentiality of the department, including personnel, financial, customer issues and records - Coordinates travel arrangements for VP - Coordinates and completes special projects as assigned by VP. Because of our passion and drive, Covance attracts the kind of people whose contribution has resulted in our exceptional growth. Once a part of our talented team, our employees stay at Covance to work in an environment that encourages career development, allows them to work alongside respected colleagues on challenging projects and provides a diverse global culture. There is no better time to join us! Covance is committed to diversity in the workplace and is an equal opportunity employer. (M/F/D/V). Your confidentiality and privacy are important to us. Education/Qualifications Required - High school diploma or equivalent Preferred - Post secondary education and certification as a professional secretary Experience - 6 years secretarial experience with at least 4 of those years supporting upper management. - Word processing, transcription and spreadsheet skills. - Microsoft Word, Excel, Powerpoint, Outlook. Preferred: Experience supporting Sales and with salesforce.com REQUIREMENTS - QUALIFICATIONS: Admin Assistant See information above Covance Apply to this job! View Company Jobs Free Career Test Your Resume on 75 Job Sites

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